Lewis University recognizes the importance of establishing and maintaining the World Wide Web as a means of promoting the institution and as an academic resource. The University also recognizes the importance of a professional and uniform World Wide Web structure, adhering to the University Mission statement and standards of honesty and personal conduct. The University has established the following policies for publishing on the Lewis University website.
TYPE 1 PAGES
Departmental Web Pages, Academic and Administrative Support Units.
It is vital that all departments in this classification have a presence on the public website.Type 1 pages must be developed in collaboration with the Webmaster.
The University website has been developed to provide a consistent look that follows University brand standards, and intuitive navigation between pages that follows current best practices in web design and development, and ensures a consistent user experience. These pages will determine the basic structure of the site and will contain text from official University publications and content written in collaboration with University departments. All Type 1 pages are subject to approval by the University Webmaster.
Departments are responsible for maintaining the content of their own Web pages. This approach allows the department to control the timeliness and accuracy of information. When site updates are complete and ready to be posted, the department must contact the Webmaster to request that the updated information be published to the live Internet. Web updates will be published within seven days of receipt. Development of timelines for new Web pages and sites will be developed on a project-by-project basis. The ultimate responsibility of departmental copy lies with the administrative head of that unit.
TYPE 2 PAGES
Organizational Web Pages.
Entities officially sanctioned by the University – University programs, offices, organizations, and student groups recognized by the Office of Student Activities – should have a place on the University website. Individuals are encouraged to construct and maintain Type 2 pages in support of University activities, in collaboration with the University Webmaster. Detailed descriptions of organization activities that do not pertain to the public should be posted on the myLewis intranet as a resource for current students, faculty and staff.
Type 2 pages will be maintained by the department or organization. Once content has been updated the Webmaster should be notified. The ultimate responsibility of content lies with the organization unit head. In the case of student organizations, all information must be approved by the Office of Student Activities.
Detailed descriptions of course syllabi and assignments should be posted on the Blackboard LMS as a resource for current students, faculty and staff.
Course pages will be maintained by the faculty in conjunction with the Faculty Center for Teaching and Learning.
TYPE 3 PAGES
Faculty and Student Web Pages and Individual Department Web Pages.
Pages that are not directly related to teaching or other official University activities are designated as Type 3 pages. These are interest-oriented pages initiated by current faculty or students. In certain cases there may be reasons for departments to have a Type 3 supplemental web page to highlight student and faculty projects. Type 3 pages are not part of the University’s official website. Each Web creator bears sole responsibility for the content and maintenance of the Web files. These pages should not duplicate content on the main University website, or direct traffic away from the main University website. Type 3 department pages must provide a link back to the main University website.
Type 3 Web pages will be housed on the www2.lewisu.edu Web server or a subdomain of lewisu.edu. The www2 server is housed within Computer Science and subdomains are acquired through the Office of Information Technology.
- Units and official members of the Lewis University community must request publishing of revised pages and new material to their Web pages (Types 1 and 2) by contacting the University Webmaster. The request must also include the page url, and the person who is responsible for updating and maintaining the page with accurate and current information.
- Marketing and Communications will approve use of the University logo and seal.
- Web page content is subject to the University policy on appropriate use of technological resources and policies as addressed in University publications for students, faculty and staff. Pages which receive complaints relating to inappropriate content will be removed immediately by the Webmaster. .
- Published material should be free of grammatical errors. Ideal Web copy is short and precise! At the bottom of the page, the editor should identify an e-mail contact for further information. Every effort should be made to make certain the information is current.
- Departments and individuals submitting pages are responsible for compliance with copyright and trademark regulations. All material on the World Wide Web is assumed to be copyrighted or trademarked unless a waiver is expressly stated.
- University computers have been acquired for official University business and for academic purposes. Private business transactions may not be conducted on the Lewis University network, nor may any page commit the University to the endorsement of any product or service.
Effective March, 2001
Last Updated March 2021