Graphics Standards - Postal Guidelines
A comprehensive U.S. Postal Service publication, Designing Mail.PDF,
is available in our FORMS section on the Microsoft® Outlook server.
The official address of Lewis University is:
One University Parkway
Romeoville, IL 60446
- Route 53 may NOT be used in the address format.
Postal Identification Numbers
When addressing mail to a specific individual, use the on-campus
John Q. Public
Unit 123 (or name of department)
One University Parkway
Romeoville, IL 60446
Because identifying numbers for Lewis University are campus departmental
numbers, and NOT official U.S. Post Office Box numbers, use “Unit” instead
of “P.O. Box” when addressing individuals and/or departments.
The unit number must either go on a separate line, or at the beginning of
the departmental line.
Unit 196, Marketing and Communications
The following text may be used in advertising and brochures
to describe the location of the University:
Lewis University is located on Route 53 at One University Parkway in Romeoville,
In cooperation with the Village of Romeoville, street
addresses have been assigned to each building on campus. These street
addresses will be used only for specifying phone locations for 911
Eventually these street addresses will be posted on the buildings.
DO NOT use these on-campus street addresses in any written correspondence.
All Lewis outgoing packages will be sent from Receiving utilizing the Fedex
automated tracking and billing system. An electronic bar code will be applied
by Receiving to all packages and entered into the UPS computer system whereby
shipping rates, pickup and delivery are automatically created.
Lewis University does not own a first class permit. All outgoing
first-class mail must be stamped or metered by the Mailroom.
Standard Mail (Bulk) Permits
The University owns several bulk mail permits, allowing the user
to mail large quantities of mail. To qualify for bulk rates,
the following standards must be met:
- There must be a minimum of 300 pieces;
- Each piece of the mailing must bear the same indicia;
- The contents of the mailing must be exactly the same from
piece to piece (Customization is not allowed.);
- These mailings must be presented at the mailroom or U.S. Post
Office for weighing; and
Designing Automated Mail
You will see in the following section that design layout and paper
selection for your printed pieces play an important part in mailing. Please consult
the Office of Marketing and Communications early in the planning of any direct
Designing your mail for barcode reader processing enables the mail to be
sorted by faster and more efficient processing methods. The U.S. Postal Service
provides postage discounts for all automated mail, and chances are good that
your mail will reach its destination sooner if it is prepared correctly to
qualify for postal discounts:
- Minimum size (to qualify for postcard rate): 3.5" x 5"
Maximum size (to qualify for postcard rate): 4.25" x 6"
Maximum size: 5" x 11.5". Larger card sizes are mailable, but are
charged at first-class mail letter rate.
- Standard mail must weigh
less than 16 ounces.
- First-class mail must weigh 13 ounces or less.
Business Reply Mail Sample PDF
- A flat-size piece with a final fold must be designed so that the
address is in view when the final folded edge is to the right and any intermediate
bound or folded edge is at the bottom.
- Unbound tabloids must have
two folds. The second fold must be perpendicular to the original fold.
Business Reply Mail (BRM)
For automated processing, your BRM pieces must be rectangular, have
straight edges, and be within the specific dimensions. All pieces
not meeting the minimum size standards above are not automatable.
Nonstandard Size. A letter-rate BRM that weighs 1 ounce or less is nonstandard
and subject to the nonstandard surcharge.
Paper Weight. For BRM envelopes, you must use paper stock with a basis weight
of at least 20 pounds. For cards, you should use card stock with a basis
weight of at least 75 pounds or greater, with none less than 71.25 pounds.
Legibility. You may use any legible printing process and typeface. Handwriting,
typewriting, or hand-stamping may not be used for BRM lettering.
Printed Borders.You may not use printed borders on BRM letters and cards.
Color. Black ink on a white background is recommended.
Please visit the official Web site of the USPS at http: //pe.usps.gov/mpdesign/mpdfr_brm_intro.htm
or contact the Office of Marketing and Communications or the mailroom for
Using Tabs with Self-Mailers
Self-mailers prepared for automation must be secured (tabbed) to prevent
an open edge from jamming high-speed mail processing equipment. Construction
of the mail piece plays an important role in determining automation compatibility.
Standards for tabbing are based on the basis weight of paper stock used and
the location of the folded or bound edge as described in the previous column
under “Designing Automated Mail.”
Tabs and Wafer Seals PDF