A student disciplinary record is any and all records received or created by the Office of the Dean of Students in connection with a community standards complaint and any resulting conduct proceedings. In compliance with state law and university policy, the Office of the Dean of Students maintains Student Disciplinary Records for a period of seven (7) years from the date of the final decision or resolution. Files are maintained permanently for all pending incidents and incidents resulting in suspension, dismissal, or expulsion.
The Student Disciplinary Records maintained by the Office of the Dean of Students are separate from a student’s transcript, which is maintained by the Office of the Registrar. A Student Disciplinary Record consists of any conduct proceedings where the student was found responsible for a violation of the Student Disciplinary Policy. A student’s transcript is a reflection of their academic record, including such items as credit hours taken, grades and grade point average. If a student is dismissed or expelled from the University for disciplinary reasons, there will be a permanent notation of the dismissal or expulsion on the student’s transcript.
Students may contact the Office of the Dean of Students to request to review the following:
- Check their conduct record. This includes a history of any instances in which the student was found responsible for a violation of the Community Standards.
- View all conduct letters and messages. This includes allegation letters, decision letters, and automated reminder emails pertaining to assigned outcomes.
- View all assigned outcomes. This includes a detailed description of the assigned outcome and a deadline by which the outcome needs to be completed.
- View documentation associated with any previous conflict resolution services that the student has utilized.
Conduct records are educational records protected by the Family Educational Rights and Privacy Act (FERPA). As such, the Dean of Students Office does not share information regarding conduct records with anyone outside of the University without a student's written consent, except in certain limited circumstances.