Important Information

Based upon questions many students have asked about graduation procedures, below is a list of important information. Take a few minutes and read ALL of the information, giving special attention to what concerns you in particular. Your cooperation now can do much to prevent disappointment later.

If you have any further questions or need more detailed information, please feel free to contact the Registrar's Office at (815) 836-5133. Hopefully, you will hear the news, "Congratulations! You've made it!"


Attention: The application to graduate has been moved to the new portal.

To apply:

  1. Go to
  2. Log in with your standard Lewis credentials
  3. Click on the ‘Records and Registration’ tab
  4. In the Academic Information portlet on the left hand side, click on ‘Apply for Graduation

Please open the attachment below for detailed instructions on the entire application process.

If you have questions, please contact (815) 836-5133 or email

Application Deadline

A student must apply for graduation for the semester in which the degree requirements will be completed.

Online Application
May 2019 Degree
February 1, 2019
August 2019 Degree
March 1, 2019
July 1, 2019
December 2019 Degree
July 2, 2019
October 1, 2019


After the deadline date your record will be evaluated. After the evaluation is completed you will receive a letter from the Registrar’s Office. This letter will state either that:

  1. You have met all the requirements for graduation contingent upon the successful completion of any courses you might be enrolled for the current term; or,

  2. You are missing certain requirements which will be listed in the letter.

Letter #2 does not necessarily mean that you will not graduate. It does indicate that according to our records, you are missing requirements. Your record may be inaccurate or incomplete, and you will need to follow up with us, or your advisor, to correct it.


The official statement of your eligibility to graduate will come from the Registrar's Office!

Verification & Transcripts

All transcripts (official) from other colleges you have attended must be on file, as well as verification of credit by examination, or credit for life experience. If you took courses from another school while you were attending Lewis (e.g. summer courses), don't forget that a transcript from the school you attended, along with a Coursework Away From Lewis form, is required before credits can be transferred.

Waivers or Substitutions

Any waivers or substitutions for required courses must be on file; verbal comment is not documented fact! Get it in writing, and be sure it is in writing in your electronic file and/or your Degree Works audit. If you have taken an independent study, the title or content of that study should be defined, especially if it is to take the place of another course. It is your responsibility to procure all these documents if you have not done so already. Please allow yourself time to get them from other institutions or from instructors.


All incompletes from prior semesters must be made up six weeks into the new semester.

Transfer Courses; Credit by Exam, Life Experience

All courses in the graduating semester should be taken at Lewis. If you are earning credit by examination or life experience, please note that all credits pursued and earned through PLA must be completed prior to the student's last semester at the University. If you have completed Coursework Away From Lewis, please ensure that your credits have been posted; a transcript from the school you attended, along with a Coursework Away From Lewis form is required.

Transcript Changes

It is important to understand that your record becomes permanent upon graduation. Nothing is added, deleted, or changed after the graduation date.

Your Diploma

The diploma you receive from Lewis University will designate the degree you earned, the date conferred, and the place of graduation. Your major(s) is not listed. The diploma will be signed by the president of the university and the dean of your college.


Undergraduate graduating students with a Lewis grade point average of 3.500 to 3.749 will graduate with honors. Those with a Lewis grade point average of 3.750 to 3.899 will graduate with high honors. Those with a Lewis grade point average of 3.900 to 4.000 will graduate with highest honors. In all cases, a recipient must have earned a minimum of 56 hours at Lewis to qualify; this does not include credits earned by exam or life experience. Honors at graduation will be indicated on the student's diploma and transcript. Honors designation does not apply for graduate, associate, and certificate students.


The graduation fee will be billed to your account.This fee is published in the current course schedule. It is required of all graduates whether or not you participate in the commencement ceremony. University policy requires that ALL financial obligations be paid before a diploma can be issued, a transcript sent, or a student can participate in commencement ceremonies.

Cap & Gown

Your fee includes your cap and gown. These will be shipped directly to you. Ordering information will be mailed to you at mid-semester.

Address Change

If you move during your last semester, you should notify the Registrar's Office and complete a "Change of Address" form; please call attention to the fact that you are a candidate for a degree.

Withdrawing an Application

If our records are accurate and you are ineligible to graduate, or if during the semester you drop a required course, or if for any other reason you find that you will not graduate on the date you designated, please contact the Registrar's Office and withdraw your application. You must re-apply for a future date as your application is not carried over automatically to the next graduation date.