Office of Marketing and Communications

Submitting Copy

Submitting Copy for Designers

When preparing text for designers, please consider the following guidelines:

  • Make sure there are no double spaces after punctuation marks or anywhere else.
  • Label captions and copy that will be called out from the text.
  • Spellcheck all text.
  • Provide the edited text via e-mail (as an attachment). Acceptable formats are Microsoft® Word, Microsoft Publisher, Indesign, and Quark Xpress.
  • Remember: All materials produced in collaboration with outside vendors must be directed to the Office of Marketing and Communications for bid requests, editorial review, production requirements and design approval.

Web Content Guidelines

Ideal Web copy is short and precise! At the bottom of the page, the editor should identify an e-mail contact for further information and the date of the last update. Every effort should be made to make certain the information is current. Published material should be free of grammatical errors.

Departments and individuals submitting pages are responsible for compliance with copyright and trademark regulations. All material on the World Wide Web is assumed to be copyrighted or trademarked unless a waiver is expressly stated.

Units and official members of the Lewis University community must request publishing of revised pages and new material to their Web pages by contacting the University Webmaster. The request must also include the person who is responsible for updating and maintaining the page with accurate and current information.

Marketing and Communications will approve use of the University logo and seal.