Meetings, Events & Conferences



Submit Event



This form to be completed by faculty/staff members only. Students should contact the SORC Office at sorc@lewisu.edu for event submission procedures.

Important Notes:

  1. If this event involves a program includes participation by the President, the date must also be coordinated with his availability by calling ext. 5230

  2. This form must be received and approved for scheduling in the Conferences & Events office a minimum of two (2) weeks prior to the event.

  3. No planning, arrangements, mailings or logistics should be arranged until the event has Conferences & Events approval.
 
Today's Date: 5/21/2013 
*Name of Event:
*Date of Event:
  Special Request:
*Day of the Week: Mon     Tue    Wed    Thu    Fri    Sat    Sun
*Time of Event: to
  Special Request:
Time Room is needed (To allow for set up):
  From: To
*Number of People Attending:
*What Percentage/Number re from Off-Campus:
*Sponsoring Department:
*Contact Person:
*Contact Phone:
*Contact Email:
*Room Being Reserved (capacity): 
  Faculty/Staff Dining Room (45 Buffet)
University Dining Room (130 Buffet)
University Conference Room (12)
DL 250 (70)
AS 158A (182)
Other Room:
Parking Lot(s) Assigned:

Please note that if you are using a “special use” facility a restrictions list is as follows:  Phillip Lynch Theater, Student Recreation and Fitness Center, JFK, Sancta Alberta Chapel, Ives Hall.  Use of a “special use facility” is contingent upon the facility guidelines being followed.

Resources Needed
*Bill to Account # (00-00XX-00): 
Food (List Type of Meal, i.e., buffet, served, reception, beverage service:
Security Assistance: Yes     No
if yes please describe:
Facilities Assistance: Yes     No
if yes please describe:
Do you require assistance from Conferences & Events: Yes     No
Directional Lawn Signs: Yes     No
Marquee Message: Yes     No

For assistance with invitations/flyers, programs, photographer requests, maps, press releases and/or University News please contact Marketing & Communications at ext. 5291.

Audio/Visual Equipment

Podium/Mic
External Speakers
Laptop
LCD Projector
Screen
Presentation Remote Control
Wireless Microphone
Flip Chart
Internet access (wireless)
Internet access (hardwired)

Other comments:

Room Set-Up (Seating Style)

Auditorium 

Conference 

Rounds 

Registration Table
Additional Display Tables
Other: 

This Event Supports
Educational Program
Student Activity
Faculty/Staff
President's Office
PR/Admissions
Conferences
Development/Alumni
Other: 
   
Scheduling Request Made By:
*Please type the word: