Finance & Facilities

Mail Room

Services

The University Mailroom provides all services of a Post Office except for money orders, passports and the issuing of insurance on packages. Items needing insurance must be taken directly to the U.S. Post Office. Postage stamps are sold individually or in books.

Interoffice Mail

Interoffice mail is the distribution of mail on campus between departments or individuals. These pieces need to be labeled with the name, department and box number and placed in the interoffice mail slot located below the Mailroom window. Chain letters are not allowed. Term papers or homework assignments will not be placed in faculty mailboxes.

Incoming Mail

Students, Faculty & Staff:

Incoming mail is delivered to the campus by 8:00 a.m., and it is sorted and usually into the mailboxes by 10:00 a.m.. Any packages or certified pieces received will require a signature. A blue card will be placed in the mailbox as notification that there is an item to be picked up. This blue slip must be signed and presented at the window to obtain the package.

  • Faculty/staff:
    No personal mail should be sent to the Lewis University address.

  • Students:
    Resident students may request a box at the Mailroom window with a validated Lewis ID. Boxes are also located here. Mail must be picked up by the individual student. If a key is lost or misplaced, mail may be picked up at the window by showing a student ID. If a key is lost, please report it to the Mailroom supervisor to obtain another. A $5 fee will be charged for any lost key. The individual mailboxes are not very large and should be checked on a daily basis. Newspapers that are not picked up within 2-3 days will be disposed of due to lack of space.
Outgoing Mail

Outgoing mail is picked up between 3:00-3:30 p.m. daily by a contracted pre-sort company. Mail is picked up by the U.S. Post Office from the mailbox in the front of the Learning Resource Center at approximately 4:00 p.m.. Any outgoing piece of mail should have the return address in the upper left corner. University mail should have a machine readable address. The University is penalized for handwritten addresses. The following methods of mailing are available:

  • First Class Mail: All outgoing mail should be sealed or delivered to the Mailroom with the flaps up. Large quantities of outgoing mail should be rubber banded.

  • Priority Mail: 2-3 day delivery. Envelopes and boxes are available in the Mailroom.

  • Express Mail: Next day delivery to most areas but not guaranteed. Return box #'s should be put on the label so that you receive the receipt. Forms are available in the Mailroom.

  • Bulk Mail: The least expensive form of mail, however, there are some rigid guidelines that must be followed. There must be a minimum of 200 pieces in each batch to be mailed. All pieces must be identical in content. There can be no personalization to the piece other than the address label. Bulk mail should not be time sensitive. Delivery of these pieces can take up to three weeks and will not be returned if the address is incorrect. The Mailroom should be notified in advance anytime you are planning a bulk mailing. Copies of the mailing should be given to the Mailroom Supervisor in advance to make sure they comply with all regulations. Bulk mailings are sent out through the Pre-sort Company. They will pickup in your office as long as the pieces are sealed, placed in a tray and counted. Departments can also bring their mailings to the Mailroom. Each piece of bulk mail must have the Lewis permit number displayed in the upper right hand corner. Mailings that are not in an envelope should be done with heavy weight paper and must have two tabs to secure the edges.

Consult the Mailroom for any questions you may have.

Location

Lewis University - Main Campus - De La Salle Hall South

Hours

Monday thru Friday, 9:00 a.m. - 4:30 p.m.

Staff

Virginia Schuman - Supervisor
Phone: (815) 836-5274